When changes of active research projects are necessary, the following changes require permission by OSF Research Administration prior to submission to the IRB of record.

To apply for permission for the change(s), send an email with a completed Change of Research Form and associated information requested by the form.

Once evaluation of the changes are completed and they receive permission from OSF Research Administration, the study contact will either receive a letter giving permission to proceed with submission to the IRB of record, or such permission will be indicated through any electronic signature or submission system used by the IRB of record (e.g. IRBNet for Peoria IRB).

Principal Investigator (PI) Changes

When a change of the PI for an open OSF research study is necessary, a similar evaluation process to that for the initial PI must take place. The new PI wishing to take over the research must apply to OSF Research Administration and receive permission to assume the PI role before submitting to the IRB of record for their review and approval.

Evaluation of the new PI includes several criteria, including compliance with the OSF CITI training requirements. Review the Education & Training page for additional information and resources on research project personnel training required by OSF. See the Change of Research Form for additional details about information to submit for change of PI.

Research Personnel Additions

When new personnel involved in conducting the research will be added to an open OSF study, the new personnel must apply to OSF Research Administration and receive permission to be added when Peoria IRB is not the IRB of record, or when the research personnel’s employer is not party to an existing agreement.

Evaluation of the new research personnel includes ensuring the OSF CITI training requirements are met. Review the Education & Training page for additional information and resources on research project personnel training required by OSF.

Facility/Location/Department Additions

When addition(s) to the facility, location and/or department for an open OSF research study is necessary, a similar evaluation process to that for the initial facility/location/department must take place. The study team must apply to OSF Research Administration and receive permission to implement the additions before submitting to the IRB of record for their review and approval.

Evaluation of the new facility/location/department includes ensuring the appropriate OSF leadership is aware of and has approved the addition(s).

IRB of Record Changes

When a change of the IRB of Record, or to the existing IRB Reliance Agreement, is necessary, a similar evaluation process to that for the initial IRB of Record must take place. The study team must apply to OSF Research Administration and receive permission to transfer IRB oversight of the research to another IRB of Record before submitting the transfer materials to the new IRB of Record for their review and approval.

Evaluation of the new IRB of Record includes ensuring the appropriate communication processes and Reliance Agreement with OSF are in place.

Modifications to Research Contract, Budget or Billing/Tests & Procedures

When any modification to an existing OSF research contract, budget or billing/tests and procedures is necessary, a similar evaluation process to that for the initial study must take place. The study team must apply to OSF Research Administration and receive permission to implement such modifications to these research project components before submitting to the IRB of record for their review and approval.